Emergency Management Performance Grants
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
To assist the development, maintenance, and improvement of State and local emergency management capabilities, which are key components of a comprehensive national emergency management system for disasters and emergencies that may result from natural disasters or accidental or man-caused events. By combining former program activities into the Emergency Management Performance Grant (EMPG), FEMA is providing States the flexibility to allocate funds according to risk and to address the most urgent State and local needs in disaster mitigation, preparedness, response, and recovery. Working within the standard Federal government grant administration process, EMPG provides the support that State and local governments need to achieve measurable results in key functional areas of emergency management: 1.) Laws and Authorities; 2.) Hazard Identification and Risk Assessment; 3.) Hazard Management; 4.) Resource Management; 5.) Planning; 6.) Direction, Control, and Coordination; 7.) Communications and Warning; 8.) Operations and Procedures; 9.) Logistics and Facilities; 10.) Training; 11.) Exercises; 12.) Public Education and Information; and 13.) Finance and Administration.
Possible uses and use restrictions...
EMPG funds may be used for necessary and essential expenses involved in the development, maintenance, and improvement of State and local emergency management programs. EMPG may be used from time to time as the instrument for delivering Federal assistance for specified program activities subject to terms and conditions established by the Director of FEMA.
Who is eligible to apply...
All States are eligible (including the District of Columbia and territories and possessions of the United States). Local government entities are not eligible to apply directly to FEMA.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
All eligible applicants are provided annual guidance on EMPG's, including instructions for grants management. The instructions are fully consistent with all applicable Office of Management and Budget circulars and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (the Common Rule) which FEMA has implemented as 44 CFR 13. As early as possible in each fiscal year, FEMA provides the State a planning estimate of funding for EMPG's for the next fiscal year based on the level of funding requested in the President's Budget.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
FEMA Regional Directors make final decisions to approve grants to the States and notify States of their awards.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
All eligible applicants are notified of target dates and any applicable deadlines by way of the annual EMPG guidance package.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Within 60 days of receipt of formal application unless otherwise specified by FEMA in writing.
This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Technical assistance is available for application preparation from the FEMA Regional Offices.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
A new application is required for each Federal fiscal year.
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Funding under this program is ultimately used by emergency management organizations and programs of States, the District of Columbia, territories and possessions of the Unites States, local, and Indian Tribal governments.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
Allocations of money to States or their subdivisions in accordance with distribution formulas prescribed by law or administrative regulation, for activities of a continuing nature not confined to a specific project.
How much financial aid...
Range and Average of Financial Assistance
$410,000 to $10,600,000; $2,377,000.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Grants) FY 03 $166,180,012; FY 04 est 178,277,173 and FY 05 est $0.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
All States and eligible Territories have received EMPGs in fiscal year 2002.
Criteria for selecting proposals...
Applications are reviewed to ensure that the State's emergency management objectives are clearly stated and that expected results and benefits are specified. The State's approach to performance measurement must be described and agreed to by the FEMA Regional Office.
Length and Time Phasing of Assistance
The funding period for assistance under EMPGs is the Federal fiscal year for which the funds are appropriated. As required by 44 CFR Part 13.23 and appropriations law, all funds must be legally obligated by the end of the fiscal year. Any necessary changes to the scope of the grant may be made up to, but not after, the end of the fiscal year. EMPG funds are obligated to the States and made available through the Department of Health and Human Services' SMARTLINK System. States are required to initiate requests for funds as close as administratively feasible to the actual disbursements for program costs.
Formula and Matching Requirements
This program has no statutory formula. For each eligible State and Territory, a target allocation is derived by calculating the same proportion of available funds as the State received under the prior year's allocation. A matching requirement is calculated for each State and Territory. Each recipient's cost share percentage will increase by one percent over the prior year's match until the 50 percent Federal/50 percent State level is reached. FEMA administers cost sharing requirements according to the Common Rule, 44 CFR Part 13.24.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Financial and performance reports must be submitted as required by OMB Circular No. A-102, 44 CFR Part 13.40, 44 CFR Part 13.41, and the annual EMPG guidance. Quarterly reports are due 30 days after the end of each quarter, and final reports are due 90 days after the expiration or termination of grant support. All eligible State recipients have been provided the instructions for grants management developed by FEMA's Office of Financial Management.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
In accordance with the provisions of OMB Circular No. A- 133 (Revised June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that spend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
All pertinent records relating to Federal financial assistance must be maintained and retained for a period of 3 years, as required and defined by OMB Circular No. A-102 and 44 CFR Part 13.42.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Departments of Veterans Affairs, Housing and Urban Development, and Independent Agencies Appropriations Act, 2000, Public Law 106-74; 38 U.S.C. 301; Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, Title II, Section 201(d), Title VI, Sections 611 and 613, 42 U.S.C. 5196 and 5196(b); Public Law 93-288, as amended; 42 U.S.C. 5121 et seq., 42 U.S.C. 5195 et seq.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
44 CFR 13 and 14. Annual EMPG guidance. FEMA Office of Financial Management Grants Management instructions. All available, relevant guidance is routinely provided to eligible State participants. State and local organizations desiring information about this program should contact their State emergency management departments or agencies.